GIS: Minutes July 25, 2007

Minutes July 25, 2007



GIS Council Meeting

Wednesday, July  25, 2007

 2:30 PM – 4:00 PM

Department of Information Technology






The July 25, 2007 GIS Council Meeting minutes are not official or binding until acceptance by the GIS Council at the next scheduled meeting, August 22, 2007. 




Members Present

Mike Varney, DOIT (for Diane Wallace, DOIT)

Richard Gallacher, Town of Manchester

Brenda Bergeron (for Skip Thomas, DEMHS)

Erik Snowden, Regional Planning (CRCOG)

George Pohorilak, DPS

Scott Szalkiewicz (for Jerry Iwan, DPH)

Howie Sternberg (for Steve Fish, DEP)

Andy Asaro, DOT

Scott Roberts, Town of South Windsor

Dennis Barry, DSS

Dan Morley, OPM

LTC Gerald Luwkowski, Military

Stuart Fitzgerald, DECD

Derek Phelps, Siting Council

Tony Andosca, CSU

Raymond Philbrick, DPW


Members Absent

Wayne Kasacek, DOA

Stephen Lowrey, Town of Tolland

Sandy Prisloe, UConn

Patrick Ladd, Town of West Hartford

Bill Palomba, DPUC


Call to Order

The meeting was called to order at 2:32 p.m. by Mike Varney (presiding in absence of Chairwoman Diane Wallace). 


Review of June 27 Minutes


Presiding Chairman Varney called for a motion to accept the June 27, 2007 GIS Council meeting minutes. Council Member George Pohorilak motioned to accept; Council Member Andy Asaro seconded. Presiding Chairman Varney asked for discussion, no discussion ensued. All in favor - none opposed.  Motion carried. 


Data and Inventory Assessment Working Group


Data and Inventory Assessment Working Group Chair, Jim Spencer reported no Working Group meeting held since the last GIS Council Meeting.  Group Chair Spencer reported work was progressing on the Contacts Database and the information will be available on the GIS website when complete. 

Working Group Chair Spencer indicated that letters are being prepared to solicit involvement on sub committees to be established for each of the Data Themes where participation is needed.


Presiding Chairman Varney asked for question or comment on this report. No discussion ensued.


Legal and Security Working Group


Legal and Security Working group Chair Brenda Bergeron had no report for this meeting, however indicated that the working group will be meeting with Applied Geographics Friday July 27th.


Training and Education Working Group


Presiding Chairman Varney reported for Sandy Prisloe (Training and Education Working Group Co-Chair). Varney reported the Training and Education Working group is preparing plans for GIS Day on November 14. Varney indicated that the working group will be sending out invitations to GIS practitioners in the state, asking for contributions of posters to hang during Geography Awareness week. Presiding Chairman Varney indicated that the Legislative Office Building concourse has been reserved for the month of November.


Presiding Chairman Varney indicated Working Group Member Scott Roberts would like to hold training sessions of “tips and tricks” and requests anyone wishing to contribute ideas to contact members of the Training and Education Working Group.

Varney also reported that Working Group Member Arroll Borden is considering a Geo-Caching treasure hunt where winners would receive recognition on the Council Website.


Presiding Chairman Varney reported the Working Group is still reviewing other states GIS Program models, looking at other New England states to get an understanding of their use of outreach mechanisms, training practices and funding sources.



DEMHS GIS Project Update


Mike Varney (Project Manager) for the DEMHS GIS Project reported most all agencies have been contacted to solicit participation in the GeoLab activities at State EOC. A significant number of responses were received and educational events are being planned for the end of August.     


Project Manager Varney stated application development in underway and the development and testing environments have been ordered.  Varney reported first phase of development should be completed by August 15th and core users will perform user acceptance.  Some discussion ensued and there was a request for demonstration to the council at a future meeting.  Varney indicate he would make a note of this request.


Strategic Plan Update


A Strategic Plan Update was provided by Steve Anderson of Applied Geographics, Inc.  Anderson reviewed the Six Programmatic Goals for Connecticut: Organizational, Funding, Data, Infrastructure, Champion, Communications and Marketing. Anderson then provided more in-depth slides on the Data Goals of Orthophotos, Parcels, Street Centerline, and Roads and Addresses).  Anderson presented the future vision for each of these topics and asked Council Members for comments.  Some discussion insued.


Steve Anderson's presentation included items for consideration for the initial Business Plan to be developed: Communication and Outreach, Funding, Orthophotography, State wide Parcel Development, and State Wide Centerlines.  Discussion ensued relating to the need for all and the prioritizing of each.  There were also suggestions for cost sharing and governance.


Council Member Dan Morley motioned for a vote to choose Funding as the first Business Plan to develop; Council Member Scott Roberts seconded the motion.  Much discussion ensued.  Both Council Member Dan Morley and Presiding Chairman Varney explained the deliverables and dead lines required by grant requirements to produce both the Strategic Plan and the initial Business Plan. Council Member Morley indicated that for the project to stay on schedule to meet the grant requirements, this vote should be taken at this council meeting.  Varney verified there was still a quorum present. All in favor - none opposed.  Motion carried. 


Schedule for remaining activities as follows: August 16th- Informal Gathering Session in New Haven; August 22nd - Presentation of Draft Strategic Plan and initial Business Plan to the GIS Council; August 29th - Steering Committee review and comments due; September 7th - final Strategic Plan and Business Plan completed and distributed; September - Strategic Plan and Business Plan to be approved by GIS Council.


Some additional discussion ensued regarding the availability of the online survey which was reported by Steve Anderson to be available through next Friday.


Applied Geographics PowerPoint presentation



New Business


Presiding Chairman Varney reported a letter has been received from the Connecticut Agriculture Experiment Station requesting appointment of a non-voting Council Member from their agency to the GIS Council.  Varney reported for now, CAES will be added to our mailing list.  Varney also indicated this is the first request of this nature and reported the issue will be followed up with a future agenda item.


Presiding Chairman Varney proposed changing GIS Council Meeting dates for the months of September and November. The September meeting date proposed change is to facilitate review and acceptance of the GIS Strategic Plan and initial Business Plan within the timeframe required by the USGS Category 3 Award. Varney proposed the September meeting will scheduled for September 12th.  Varney proposed the November meeting date will be changed to coincide with State of Connecticut GIS Week activities. The proposed November meeting date is November 14, GIS Day.


Presiding Chairman Varney asked for discussion, some discussion ensued related to the location of the November meeting. Council Member George Pohorilak motioned to accept both September and November meeting date changes; Council Member Dan Morley seconded.  All in favor - none opposed.  Motion carried. 





Presiding Chairman Varney asked for a motion to adjourn the meeting.  Council Member Dan Morley motioned to adjourn; Council Member Richard Gallacher seconded.  All in favor - none opposed.  Motion carried.  Meeting adjourned at 4:10 p.m.

Content Last Modified on 7/27/2007 2:29:18 PM