GIS: Minutes August 22, 2007
Agendas and Minutes

Minutes August 22, 2007

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GIS Council Meeting

Wednesday, August  22, 2007

2:30 PM – 4:00 PM

Department of Information Technology

DRAFT

 

 

The August 22, 2007 GIS Council Meeting minutes are not official or binding until acceptance by the GIS Council at the next scheduled meeting, September 12, 2007. 

 

 

 

Members Present

Diane Wallace, DOIT

Brett Flodine (for Richard Gallacher, Town of Manchester)

Skip Thomas, DEMHS

Erik Snowden, Regional Planning (CRCOG)

Dan Czaja (for George Pohorilak, DPS)

Scott Szalkiewicz (for Jerry Iwan, DPH)

Andy Asaro, DOT

Dennis Barry, DSS

Dan Morley, OPM

Stuart Fitzgerald, DECD

Tony Andosca, CSU

Stephen Lowrey, Town of Tolland

Sandy Prisloe, UConn

Patrick Ladd, Town of West Hartford

Bill Palomba, DPUC

 

Members Absent

Mike Varney, DOIT

Steve Fish, DEP

Scott Roberts, Town of South Windsor

LTC Gerald Luwkowski, Military

Derek Phelps, Siting Council

Raymond Philbrick, DPW

Wayne Kasacek, DOA

 

 

Call to Order

The meeting was called to order at 2:31 p.m. by Chairwoman Diane Wallace. 

 

Review of July 25 Minutes

 

Chairwoman Wallace called for a motion to accept the July 25, 2007 GIS Council meeting minutes. Council Member Dennis Barry motioned to accept; Council Member Skip Thomas seconded. Chairwoman Wallace asked for discussion, no discussion ensued. All in favor - none opposed.  Motion carried. 

 

Data and Inventory Assessment Working Group

 

Data and Inventory Assessment Working Group Chair, Jim Spencer reported that letters were sent out inviting industry experts and those most knowledgeable in the subject areas of the Core Data Themes to join the working group.  The working group looks forward to their participation.

 

The Data Working Group’s next scheduled meeting is September 7th from 9:30 a.m. to 12:00 p.m. in The Department of Transportation Conference Room A. Working Group Chair Spencer indicated there would be a demonstration of work done to date.

 

Working Group Chair Spencer reported the group will also be working with the Legal Working Group on identifying required paperwork needed to set up data sharing agreements with bordering states for information such as roads that cross boundaries.

 

Chairwoman Wallace asked for question or comment on this report. No discussion ensued.

 

Training and Education Working Group

 

Training and Education Working Group Co-Chair Sandy Prisloe reported the group is  currently surveying Education and Training programs in other states on what training is offered, who it is offered to, where it’s conducted, who does the training and how it is funded. New England states being surveyed include New York, New Jersey, Delaware and Pennsylvania (NEARC states).  The survey also includes responses as to how successful the states feel their programs have been. To date 2/3 of the information has been collected and a more robust report will be presented at a future meeting.

 

Training and Education Working Group Co-Chair Peter Sandgren provided an update on GIS Day planning. Requests have gone out to the Connecticut GIS community for posters to be used in the concourse between the Legislative Office Building and State Capitol for the month of November. The goal is to show the breadth of GIS applications.

Additionally Co-Chair Peter Sandgren reported activities including a “Tips and Tricks” workshop and “How to build a Google/GIS Mashup” will be provided. The anticipated format will run from 11 a.m. to 2 p.m. Also, plans are underway to have the National Guard CST Mobile Mapping Vehicle there with a specialist to talk about plume modeling. Other plans include a PDF Calendar to be created from posters.

 

Training and Education Working Group Co-Chair Sandy Prisloe reported that a new “Latest News” section is available on the GIS Site where the council can post upcoming events of interest to members. There is currently an upcoming free event of interest “Remote Sensing Symposium” on September 17 in Newington.

 

The report also indicated work was progressing on the Contacts Database and the information will be available on the GIS website when complete. 

 

Announced was a reminder to all about the annual conference November 4 - 7, 2007 in Burlington, Vermont. Information can be found on their website www.northeastarc.org and Questions can be sent to Karyl Fuller, Program Chair karyl_f@hotmail.com.  Again, Chairwoman Wallace reminded members that the Governors’ approval is required for out of state travel and individuals interested in seeking approval should contact Bernard Asimonye or Mike Varney so a consolidated list of attendees can be sent from the office of the CIO to the Governor.

 

Chairwoman Wallace asked for question or comment on this report. Some discussion ensued on the survey being conducted as to how the states were using GIS technology.

 

Legal and Security Working Group

 

Reporting for the Legal and Security Working group was Janet Ainsworth for Brenda Bergeron.  Janet Ainsworth indicated that the working group did meet with Applied Geographics and at that meeting there was discussion on Freedom of Information issues.

Janet Ainsworth also reported that a draft of the final decision in the Stamford hearing case upholds the decision that certain data layers are protected from FOI. Some of the specific layers form the decision were identified. This is good news.

 

 

Finance Working Group

 

The Finance Working Group had no report for this meeting.

 

DEMHS GIS Project Update

 

Jim Spencer reported for Mike Varney (Project Manager) for the DEMHS GIS Project.

Jim Spencer thanked DOIT for all their efforts and reported that ESRI was onsite at DOIT installing and configuring the hardware and software. The committee will be previewing the application this coming Monday.  The next step will be to demo with the EOC.

 

Jim Spencer reported that the project is running on schedule.

 

Strategic Plan Update

 

A Strategic Plan Update and recap of the vision and goals was provided by Steve Anderson of Applied Geographics, Inc.  Steve Anderson’s presentation included Slides on the 3 major strategic goals for the State of Connecticut.  These include Improving coordination and organization of GIS efforts across all levels of federal, state regional and local governments; The Development of a core set of Data Layers for Orthos, Parcels, Centerlines and Address Points; and Communication of the benefits and education of the decisions makers. 

 

Some discussion ensued throughout the presentation regarding the historic photos, the use of digital photography and the timing of flights.  There was also additional discussion on the protection of proprietary information and statutes relating to recovering cost related to FOI.

 

Council Member Dennis Barry raised his concerns regarding the highly technical format of Strategic Plan, and that some laypeople will need to understand the report. Chairwoman Wallace stated that the Strategic Plan is in draft format so that these issues can be considered.  These comments will be shared with Mike Varney.

 

The next meeting, as previously voted on, will be held on September 12 (replacing the Sept 26 meeting) to coincide with voting on the Strategic Plan to maintain project time lines. The location of the meeting is not yet finalized as we are waiting approval for a room at the Legislative Office Building, Hearing Room 2D.  Chairwoman Wallace requested everyone to keep an eye on the GIS website for an update on the next meeting location.

 

Applied Geographics PowerPoint presentation

 

 

New Business

 

Chairwoman Wallace announced that the Commissioner of the Department of Corrections had approached her with concerns on the display of prison facilities on aerial photos and the DOC Commissioner has request that the council take action to block or blackout these areas.

 

Much dissuasion ensued relating to the general availability already on the internet of this information; the current laws relating to the authority to release the information; the cost to block the existing information and the increase cost of maintaining protected and unprotected data layers.

 

Chairwoman Wallace has asked the Legal and Security Working Group to research what is done elsewhere, and for recommendations on how to respond to this request.

 

 

Adjournment

 

Chairwoman Wallace asked for a motion to adjourn the meeting.  Council Member Patrick Ladd motioned to adjourn; Council Member Bill Palomba seconded.  All in favor - none opposed.  Motion carried.  Meeting adjourned at 3:55




Content Last Modified on 8/28/2007 10:53:22 AM