CTCDD: Membership Meeting 1-30-12

Membership Meeting 1-30-12


DRAFT                SUBJECT TO CHANGE               UNDADOPTED




JANUARY 30, 2012



Present: Jacqueline Jamison; Michelle Johnson and Sabra Mayo-Chair.

Excused: John Curtin; Sarah Rafala

Pending Council Member: Ada Suarez

Personal Assistant:  Kim Velez

Staff: Molly Cole, Director; and Mary-Ann Langton, Disability Policy Specialist

1.  Approval of Minutes: Ms. Mayo began the Membership and Support Meeting at 10:07. She approved the minutes from August 2, 20111.  She was the only person present at these meetings since new members are currently on the committee.  Ms. Mayo made a motion to approve the August 9, 2011 and August 30, 2011 minutes.  Ms. Johnson seconded.  The motion was unanimously passed.

Old Business

Ms. Cole explained that there was a Freedom of Information (FoI) complaint against the Membership and Support Committee.  The agenda and minutes in which the committee established a slate of officers for election at the annual meeting in September were not posted in a timely fashion.  Ms. Cole provided guidelines that must be followed by the staff in order to avoid further mistakes.  The draft minutes MUST be in the office within 48 hours and posted on the Councilís Website within a week.

New Business

Purpose and Responsibilities: Ms. Mayo discussed the purpose and the responsibilities for the Membership and Support committee for the new members who joined the committee.  Ms. Suarez asked how the committee recruits new members because she knows of two parents who might be interested in applying for council membership.

Election for Vice Chair: Ms. Johnson offered to be the vice chair.  Ms. Mayo made a motion to nominate Michelle Johnson as Vice-Chair of Membership and Support Committee.  Ms. Jamison seconded.  The vote was unanimously passed.

Vacancies and Strategies: Ms. Langton reported that there are three vacancies that should be filled by one parent and two self-advocates.   She reported that Mr. Armand Legault was going to return to the Council but he passed away last week. Ms. Langton distributed the four applications that were received by the Council for the committee to review.  The committee decided to ask the Council Members for their assistance with recommending candidates.  The committee asked Ms Langton to send the Council Members the following: 1)  a cover letter inviting members to make recommendations of possible candidates, 2) two membership applications for potential applicants 3) the handout on Roles and Responsibilities of a Council Member and 4) a description of the duties for each committee. The cover letter will be signed by Sabra Mayo, Chair and Michelle Johnson, Vice-Chair.   The deadline for the committee is March 30, 2012.

Members completing their first terms:  Ms. Mayo read the names of members whose first term ends on September 30, 2012.  She agreed to contact these people in March to determine whether or not they wish to continue their second term on the Council. 

Members completing their second terms: Ms. Mayo said two self-advocates and one person who represents a Not-For-Profit Agency will complete their second term as of September 30, 2012.

The committee suggested that a question be added on the Council Membership application asking for references.  Ms. Mayo made a motion that references be added to the application to approve this addition.  Ms. Johnson seconded.  The vote was unanimously passed.   Ms. Langton will add this before sending the packet to Council Members.

Ms. Cole asked if the committee has anything that the Special By-Laws Committee should address.  The committee did not have any recommendations.

Ms. Langton recalled that the Council had a buddy system where a veteran member was matched with a new member. Ms. Jamison and Ms. Suarez who are new Council Members thought the buddy system would be very helpful.

The committee discussed the need to have an orientation for the new members and invite Council Members who wish to attend the orientation.  There will be two new member orientations each year in April and October, so that new members will have an orientation within several months of appointment. 

The committee discussed the informational material that should be in an orientation.  They are 1) values and mission, 2) the history of DD and the DD Act, 3) staff and Council roles and responsibilities 4) the five Year State Plan and 5) By Laws and the  Robertís Rules of Order. The orientation will provide Council Members with a greater understanding of and their duties on the Council.  There will be an ice breaker at the start of each session so that members can get to know one another.   The Committee will take an active role in this even, including the welcome and presenting on the roles and responsibilities of the council members.

Ms. Mayo made a motion to adjourn the meeting at 11:27 a.m.  Ms. Jamison seconded.  The motion was passed unanimously.

Respectfully Submitted,

Mary-Ann Langton

Disability Policy Specialist




Content Last Modified on 2/2/2012 3:54:55 PM