OPM: The State Facility Plan

The State Facility Plan

The Bureau of Assets Management (the Bureau) within the Office of Policy and Management (OPM) is responsible for the development of Connecticut's State Facility Plan which is "...used as an advisory document for the leasing of property for use by state agencies and departments and for related capital projects."

In each odd numbered year, agencies are required to notify the Bureau of their respective facility needs for the next five (5) fiscal years.  These facility needs (i.e. buildings and real property owned or leased by the state) are to include long-term and short-term facility needs, opportunities for replacing leased space with state owned space, facilities proposed for demolition or surplus/abandonment which have potential for other uses and space modifications or relocations that could result in cost or energy savings.

Agencies are required to submit their facility needs information to the Bureau on or before September first of each even-numbered year and the Bureau is responsible for coordination of agency requests and the development of the State Facility Plan which becomes effective July 1st of each odd-numbered year. 

During the two (2) year period covered by the State Facility Plan, any state agency wishing to make use of leased space to meet their facility needs must be approved for the necessary costs and square footages in the State Facility Plan before a lease may be entered into.


Requests for Leased Space

SQUARE FOOTAGE - Under the "2011-2016 State Facility Plan" agencies requested an additional 1.05 million square feet of space, or approximately 34.8% over existing levels. 

For the period covered by the "2011-2016 State Facility Plan", the OPM has approved a total of 3.05 million square feet of leased space representing a decrease of approximately 2.3% over existing levels.

Square Footage
Existing, Requested and Recommended



SECTOR
EXISTING
SQUARE
FEET
REQUESTED
SQUARE
FEET
RECOMMENDED
SQUARE
FEET
+ or -
OVER
EXISTING
Conservation & Development 35,596 35,596 35,596 0.0%
Corrections 500,833 504,658 475,499 (5.1%)
Education 407,674 413,811 403,187 (1.1%)
General Government 476,971 476,834 457,887 (4.0%)
Health & Hospitals 221,933 223,229 222,292 0.2%
Human Services 399,553 433,693 408,730 2.3%
Judicial 542,385 657,991 532,100 (1.9%)
Regulation & Protection 537,657 527,774 514,107 (4.4%)
TOTAL ALL SECTORS 3,122,602 3,273,586 3,049,398 (2.3%)

Source: 2011-2016 State Facility Plan - State of Connecticut - Office of Policy and Management - Bureau of Assets Management


ANNUAL LEASE COSTS - Under the "2011-2016 State Facility Plan" agencies have requested an additional $9.29 million annually for leased space. 

For the period covered by the Plan, OPM has approved a total of $62.1 million annually for leased space which represents an approximate decrease of 2.2% over existing levels.

Annual Costs
Existing, Requested and Recommended



SECTOR
EXISTING
ANNUAL
COSTS
REQUESTED
ANNUAL
COSTS
RECOMMENDED
ANNUAL
COSTS
+ or -
OVER
EXISTING
Conservation & Development $704,020 $704,020 $704,021 (0.0%)
Corrections $11,530,466 $13,041,878 $10,990,409 (4.7%)
Education $7,154,210 $8,007,653 $6,935,550 (3.1%)
General Government $10,935,690 $10,975,295 $10,690,532 (2.2%)
Health & Hospitals $4,693,358 $5,172,845 $4,559,314 (2.9%)
Human Services $5,966,407 $9,906,371 $6,300,134 5.6%
Judicial $12,431,513 $14,773,386 $12,157,779 (2.2%)
Regulation & Protection $10,099,733 $10,225,044 $9,797,954 (3.0%)
TOTAL ALL SECTORS $63,515,401 $72,806,495 $62,136,694  (2.2%)

Source: 2011-2016 State Facility Plan - State of Connecticut - Office of Policy and Management - Bureau of Assets Management


Space Management Policies

C.G.S. 4b-23(n) requires the State Facility Plan to establish several "Space Management Policies."  As such the Bureau has included in the "2011-2016 State Facility Plan" a number of space management policies which encourage:

  • The use of historic and significant structures

  • The mixed use of state facilities

  • Public pedestrian traffic around, into and through public buildings

  • Public use of state buildings for cultural, educations and recreational activities

  • Modernization of state facilities

  • Use of public facilities for day care and child development

  • Maximization of limited resources

  • Energy efficiency in state buildings

  • Urban neighborhood revitalization and support

  • Coordinated service delivery

  • Promotion of a safe, comfortable working environment

  • Accessibility for all persons

  • Minimum environmental impact


Colocation Goals

The State Facility Plan is required to include a statement to the degree which it promotes the colocation goals of the State of Connecticut as delineated under C.G.S. 4b-31(e). 

These colocation goals are:

  • Accessibility to consumers of human services who rely on public transportation; and

  • Ability to provide opportunities for the colocation of human services with each other and with federal, municipal and private agencies providing human services; and

  • Ability to provide opportunities for integration of services for multiproblem consumers; and

  • Ability to provide cost effective services.

According to the 2011-2016 State Facility Plan, the Plan:

"..has set forth broad, statewide policy guidelines designed to enable the State to achieve the colocation goals as delineated in C.G.S. 4b-31(e), and agencies have reported to OPM that 32% of all existing leases represent locations where multiple State agencies are located.  Therefore, it is the opinion of the Secretary of the OPM that this State Facility Plan adequately promotes the colocation goals of the State of Connecticut as delineated in C.G.S. 4b-31(e)."


Additional Components of the State Facility Plan

In addition to information related to state agency leasing needs, C.G.S. 4b-23 requires the State Facility Plan to include several additional components, including;

  • Capital Development Impact Statements

  • Related Capital Projects

  • Opportunities to Substitute State Owned Space for Leased Space

  • Facilities Proposed for Abandonment or Demolition

  • Modifications to State Buildings Which Could Result in Energy or Cost Savings


View the State Facility Plan

The following State Facility Plans are available on-line:


For Additional Information Please Contact

 

Patrick O'Brien

Office of Policy and Management

Office of Finance - Bureau of Assets Management

450 Capitol Avenue - MS#54FIN

Hartford, CT 06106-1379

 

Phone: (860) 418-6353

Fax: (860) 418-6493

Email: patrick.obrien@ct.gov





Content Last Modified on 7/16/2013 1:12:57 PM