OPM: The Bureau of Assets Management

The Bureau of Assets Management

The Bureau of Assets Management (the Bureau) is part of the Office of Finance within the Office of Policy and Management (OPM) and is responsible for the development of accurate, timely and unbiased, research-based information which is used for the support and development of Connecticut’s strategic real estate policy and planning initiatives

On an annual basis, the Bureau is responsible for reviewing, analyzing and making approval/disapproval recommendations to the Secretary of the OPM for over 165 different matters related to State real property.

All Bureau staff have received Building Operator Certification (Level I & Level II).


2014 Inventory of Real Property


Statutory Responsibilities

Established in May 1992 by C.G.S. 4-67g, the Bureau is statutorily charged with:

  1. Long-range planning with regard to the use of all state real property, and

  2. Determining the level of efficiency of each and every state agency's use of any and all real property under its control, and

  3. Reviewing the inventory of state property maintain by the Commissioner of the Department of Public Works (DPW) pursuant to C.G.S. 4b-1(a)(6) to determine the appropriate use of such properties.


Long Range Planning

In order to meet its statutory mandate for " Long range planning with regard to the use of all state real property" the Bureau has undertaken a series of on-going, long term planning activities:

  • State Facility Plan - The Bureau is responsible for the coordination and development of the State Facility Plan. mandated by C.G.S. 4b-23, and which is used as an advisory document for the leasing of property for use by state agencies and related capital projects.

  • Surplus State Property - With regards to the process by which the State divests itself of surplus real property, the Bureau is responsible for carrying out the OPM's responsibilities under C.G.S. 4b-21.

  • Property Transactions - A significant number of State owned properties are sold or leased by the State to non-state entities for private, municipal and commercial uses.  Where required, by statute or existing administrative process, the Bureau is responsible for reviewing and approving all such transactions to ensure that the proposed transaction is in the best interests of the State of Connecticut and that no state owned property is being leased or sold which could potentially be utilized by another state agency.

  • Consultant Services - Through the development of accurate, timely and unbiased researched-based facility plans which are both economically responsible and logistically practicable, the Bureau acts as an "in-house" consultant assisting agencies with facility planning activities, development of budget estimates, development of project implementation timelines, cost vs. benefit analysis, etc., for difficult facility, procedural and implementation issues.


Determining The Level of Efficiency of State Property

In order to meet its statutory mandate for " Determining the level of efficiency of each and every state agency's use of any and all real property under its control" the Bureau has under taken the following:

  • State Leasing - The Bureau reviews each lease request submitted to OPM in order to determine its compliance with the State Facility Plan, determining if the terms of the lease are in the best interests of the State of Connecticut, comparing the request against the State's building inventory system and comparing the request against the inventory of surplus property to determine if the needs outlined in the lease request could be satisfied through the utilization of existing state owned space.

  • Interim Space Requests - The Bureau reviews each interim space request submitted to OPM under C.G.S. 4b-23(k) in order to determine its compliance with the State Facility Plan as well as comparing the request against the State's building inventory system and the inventory of surplus property to determine if the needs outlined in the interim space request could be satisfied through the utilization of existing state owned space.

  • State Building Inventory (JESTIR) - In 2001, the Bureau, the DPW and the Office of the State Comptroller undertook a mutual effort to combine each agency's existing building inventory system into a single system.  This single system is known as the J oint Effort for STate Inventory Reporting (JESTIR) and is maintained and administered by the Bureau.  The JESTIR system collects state owned building inventory information from all state agencies and on a quarterly basis.


Determining The Appropriate Use of State Property

C.G.S. 4-67g makes the Bureau responsible for "Reviewing the inventory of state property maintain by the Commissioner of Public Works pursuant to C.G.S. 4b-1(a)(6) to determine the appropriate use of such properties".

  • State Owned Property Space Utilization - Since the JESTIR is maintained and administered by the Bureau on behalf of the DPW and the OSC, there is effectively no DPW maintained inventory of state owned buildings and space utilization for the Bureau to review.  However, the JESTIR system does provide space utilization data in the form of a "Utilization Rate" which is calculated for each state owned structure in the JESTIR system as well as capturing each state owned structure's "Occupancy Status".

  • Appropriate Use of State Owned Property - Through the JESTIR system, the Bureau has access to data concerning the use of each agency's state owned structures via the "Structure Classification" category which places each state owned structure into 1 of 16 possible classification categories such as office space, warehouse space, hospital space, etc.  In addition, JESTIR collects information regarding each building's construction, current condition, the number of square feet being utilized, etc.


Additional Duties and Information

  • Legislation - The Bureau of Assets Management is responsible for analyzing proposed legislation related to real property issues and making appropriate recommendations to the Secretary of the OPM as well as determining the potential fiscal, logistical and policy impacts of such legislation to both the OPM and the State of Connecticut.

  • Anticipated Initiatives - In addition to its existing duties undertaken in support of its statutory mandates, the Bureau of Assets Management anticipates undertaking several new initiatives designed to identify quantifiable, on-going cost savings which can be achieved through the efficient use and/or demolition of unutilized and/or underutilized State owned real property.

  • Connecticut's Real Estate Portfolio - View a summary of the State of Connecticut's property portfolio including information related to State owned lands, buildings, leases, etc.


 
For Additional Information Please Contact

 

Office of Policy and Management

Office of Finance

Bureau of Assets Management

450 Capitol Avenue

Hartford, CT 06106-1379

Email: opm.property@ct.gov





Content Last Modified on 7/16/2014 11:30:44 AM