The Administration strongly believes that improving and expanding the state’s use of technology is vital to creating a state government that is more transparent, accountable, efficient and effective in delivering services and meeting its responsibilities to all of its constituents.
The administration's commitment to enhancing the state's effective use of technology is evidenced, in part, by the establishment of the Information Technology Capital Investment Program (Sec 2a of Public Act 12-189) with an allocation of $50M in FY13-14 and current allocations in FY14-16 of $50M and $25M (Public Act 13-239).
Backgound and Goals of the Information Technology Investment Fund
The State’s Information Technology (IT) infrastructure consists of a wide array of systems, many of which are aging and no longer meet all modern-day business needs. These vast decentralized systems are complex and fragmented and are very challenging to maintain securely. In addition, these systems often cannot work and communicate effectively with each other. Historically, funding for information technology projects or initiatives has been approached at the program or agency level. This has inhibited the ability to promote collaboration between common business functions which often span several agencies and/or programs.
The rapidly changing pace of technology provides significant opportunities to transform how government provides its services. The challenge for the State has been that it is too costly to seek to fix or upgrade all of its technology systems on an individual basis. The state must seek to leverage its investments in technology by taking an enterprise-wide approach, wherever possible, to funding projects. Therefore, a major goal of the Information Technology Capital Investment Fund (the “Program”) is to invest in and create systems that are interoperable and that involve shared services and applications.
The program is seeking to pursue information technology opportunities and investments that meet the following strategic priorities:
- Make state government more user-friendly and efficient for citizens, businesses and municipalities when transacting business with the state, including areas related to obtaining permits licenses, paying taxes or accessing services;
- Make information about services and state government more available and easy to find on-line;
- Implement efficient, modern business practices that result in clear and identifiable cost savings and service delivery improvements for state agencies;
- Increase transparency for the public and policy makers regarding costs, effectiveness and service outcomes within and across state agencies;
- Reduce the costs to the state regarding its implementation, use and management of technology systems through shared services, applications and hardware across agency boundaries and by other means;
- Implement systems needed in support of health care reform and managing costs and improving outcomes related to the state's health and human service programs; and
- Ensure the appropriate confidentiality, integrity and availability of the State's valuable electronic or digital data information resources in order to provide an environment in which the state's user community can safely conduct state business.
Executive Information Technology Strategy and Investment Committee
On July 20, 2012, there was established and Executive Information Technology Strategy and Investment Committee (the “Committee”) to oversee and implement the state’s activities and investments in technology. A major activity of the Committee will be oversight and implementation of the Information Technology Capital Investment Fund (the “Fund”). The Committee is charged with ensuring that the goals of the Fund, which is to implement technology solutions across agencies that will meet the State’s highest priority business needs. The Committee is co-chaired by the Secretary of the Office of Policy and Management and the Commissioner of Administrative Services. The Committee is staffed by the Office of Policy and Management, with assistance of project advisors from DAS-BEST.
The role of the Committee with respect to the Fund shall include:
1) Establish the rules, processes and procedures associated with the Fund.
2) Recommend funding of projects submitted under this program in accordance with the goals and priorities. The Committee may make modifications for projects requested as it deems appropriate.
3) Approve the budget, financial reporting system, governance model, project management approach to be employed with respect to approved projects.
4) Meet periodically to review the implementation status of approved projects.
Authorize staff and/or consultants to work on its behalf to ensure the effective implementation of Information Technology Capital Investment Program.
To apply for funds through the Information Technology Capital Investment Program please follow these three steps:
For each project/program:
- Complete the Investment Brief.
- Complete the IT Capital Investment Fund Financial Spreadsheet. Note, instructions are contained within the spreadsheet.
- E-mail the completed Brief and Spreadsheet to John.Vittner@ct.gov and Jim.Hadfield@ct.gov
Agencies will be required to provide periodic project status updates to OPM’s Information Technology Policy Office which reports shall be shared with the Committee. The Committee may meet with agencies periodically to review the progress of projects.
Agencies shall communicate with the State CIO and the Director of OPM’s IT Policy Office, or their designees, regarding the need for major scope and/or budgetary changes in regard to approved projects. OPM and the CIO shall consult, as needed, with the affected agencies, the Committee and OPM’s Budget Division in this regard.