Connecticut Local Pass-Through JAG

(CT Local JAG Program)

 

Please click this link to view PowerPoint slides with Important Reporting Requirements for Municipal Grantees.  Includes instructions on: ·         How to submit a Quarterly Financial Status report using the OPM Portal ·         How to submit a OMB 1512 JOBs report ·         How to draw down grant payment using the OPM Portal ·         How to submit Performance Measures (PMT) & Progress Report ·         How to request a budget revision or scope revision ·         How to close-out a grant   REPORTING SCHEDULE for Grantees with Local Pass-Through JAG Grants

Report Reporting Schedule Due Date Submission Process JOBs Report (OMB 1512 report) Quarterly Due to OPM within 5 days of end of each quarter OPM emails reporting template to each grantee at end of the quarter.  Grantee’s Project Officer completes the report and emails it back to OPM. Performance Measurement Tool (PMT) Quarterly Due to OPM within 15 days of end of each quarter OPM emails reporting template to each grantee at end of the quarter.  Grantee’s Project Officer completes the report and emails it back to OPM. Quarterly Financial Report Quarterly Due to OPM PORTAL within 15 days of end of each quarter Grantee’s Financial Officer or Project Officer completes the report in the OPM PORTAL. FINAL Financial Report Project Completion (Grant is fully expended and all obligations are paid) Due to OPM on or before the quarter end date. Grantee’s Financial Officer or Project Officer completes the report in the OPM PORTAL. Property (Equipment)  Inventory Report Project Completion Due to OPM prior to Monitoring Site Visit Due to OPM prior to the Monitoring Site Visit. FINAL Cash Request Project Completion Due to OPM during or following the Monitoring Site Visit Due to OPM during or following the Monitoring Site Visit.

Guidance on Reporting The FTE data from your Jobs (OMB 1512) Report should be consistent the personnel or positions data reported in the Performance Measures Tool (PMT). The expenditure data from your Quarterly Financial Report should be consistent with the “purchases” data reported in Performance Measures Tool (PMT). If you purchased equipment, then you must report ARREST data in the Performance Measures Tool (PMT). (Refer to Powerpoint Slides # 10-20 for detailed instructions)

Guidance on Grant/Cash Payment You will receive the grant funds through two separate payments.  You must request the first payment (75% of the grant) at the beginning of the grant period and the second payment following the OPM Site Monitoring Visit. The grant payment is made to the Municipality.    Payment is made via electronic transfer or mailed check.  Please inform your town’s accounting staff as to the purpose of the grant payment. (Refer to Powerpoint Slides # 25-27 for detailed instructions) Guidance on Close-out of the Grant Final Financial Report submitted to  OPM Portal Property Inventory (if necessary) submitted to OPM Final PMT Report and Final JOBs Report submitted to OPM OPM Monitoring Site Visit completed All Financial/Expenditure Data Has Been Reconciled FINAL Cash request submitted through the OPM Portal Close out has been Approved by OPM JAG Grant Manager Sub-recipients receive written notification that the grant is now closed Retain records of grant activities, expenditures, payments, invoices, personnel charges, data and any other grant related documentation for a period of three years.  (Refer to Powerpoint Slides # 29 for detailed instructions)