DPH: Drinking Water State Revolving Fund (DWSRF) Project Steps and Information

Drinking Water State Revolving Fund (DWSRF) Project Steps and Information

Financial Assistance Application

All Eligibility Applications are reviewed and a Project Priority List (PPL) for each state fiscal year is developed. Eligible projects ranked above the “funding line” on a Project Priority List (PPL) will be asked to submit the Financial Assistance Application (FAA).  This document is the application for a DWSRF loan.  All funding recipients are required to have a “DUNS” Number; please refer to the document below for information on how to verify or obtain a number.

Environmental Assessment

Projects applying for DWSRF funding will be required to undergo an Environmental Assessment (EA).  This process may begin at any time after DPH notification of eligibility, but it is best to proceed once the physical impacts of a project have been determined.  It is also recommended that the process begin as early as possible.  All projects applying for funds must complete and submit the Scoping Notice template.

As a baseline, the DPH expects all projects will require a Scoping Notice to be prepared and published in the Council on Environmental Quality’s Environmental Monitor. In some cases, a project may not require this broad environmental review.  The DPH DWS will make this determination. 

Planning and Design Phases

Funding applications for a project’s planning or design stage require review and approval of the procurement process for the proposed firm. An applicant must receive Authorization to Award the professional services contact from the DPH prior to execution of any agreement. The information required to be submitted for this review is outlined on the checklist below.  Both the completed checklist and its attachments must be submitted.

For all projects, an Engineering Report must be submitted for review prior to any funding being provided. The EPA has partnered with three other federal agencies and developed a Preliminary Engineering Report outline. If you are seeking funding from multiple sources (such as USDA Rural Development), use of the outline will satisfy the requirements of all programs. The information required to be submitted for this review is outlined on the checklist below.  Both the completed checklist and its attachments must be submitted.

Qualifications Based Selection Requirement for Professional Service Contracts

Applicants applying for DWSRF funding are required to follow the Qualifications Based Selection (QBS) process for the procurement of professional service contracts during the planning, design or construction phases of their projects.  QBS is an objective and fair process based on the design professional’s qualifications in relation to the project.  The Connecticut QBS Council offers assistance at no cost to the public in implementing a QBS Program. To learn more about the Connecticut QBS Council and the QBS process click here: www.ctqbs.org

Value Engineering

All projects for which the building costs are estimated to be greater than $10 million must conduct a Value Engineering (VE) process, pursuant to RCSA Section 22a-482-2(c)(2)(D) and 22a-482-3(d)(1). The VE proposal must be submitted for review prior to initiation. Preliminary and final VE reports must also be submitted for review. The final report is subject to approval of the DPH. The information required to be submitted for this review is outlined on the checklist below.  Both the completed checklist and its attachments must be submitted.

Construction Phase

The DPH DWS performs a review of the construction plans and specifications before a project is put out to bid to ensure that the bidding documents contain all required information. 

At the same time, a review and approval of the technical plans and specifications is completed. A technical review/approval form must also be submitted, if applicable. This currently includes:

Following the bid opening and prior to award of any contract, the DPH must review the post-bid information and issue an Authorization to Award for the construction contract.

Prevailing Wage Requirements

Since October 1, 2009, all DWSRF-funded construction projects in excess of $2,000 have been subject to the federal prevailing wage requirements contained in the Davis-Bacon and Related Acts (DBRA). In Connecticut, State prevailing wage laws also apply to the repair, alternation or rehabilitation of any public works project exceeding $100,000. The vast majority of DWSRF construction projects meet the threshold for both state and federal requirements. Those projects must include mandatory DBRA language in each construction contract. 

MBE/WBE Requirements

All projects are subject to Minority Business Enterprises (MBE) and Woman Business Enterprises (WBE) good faith effort requirements. These requirements must be included in all engineering agreements and construction contract documents. The Department of Energy and Environmental Protection determines the subcontracting rates for MBE and WBE.

Reporting of all MBE and WBE utilization is required every 6 months.

Use of American Iron and Steel Requirement (AIS)

All DWSRF-funded projects are now required to adhere to the “Use of American Iron and Steel” (AIS) provision, which requires iron and steel products used in these projects to be produced in the United States. For more information, please visit our American Iron and Steel website

Project Signage

All DWSRF-funded projects have been required to install a project sign as a condition of funding since the inception of the program.  In June 2015, the EPA issued additional signage requirements. The DPH has developed guidance, along with physical sign specifications, to meet this requirement which is provided below.

Content Last Modified on 3/14/2016 9:22:10 AM