DPH: State Vital Records Office - Data Requests

State Vital Records Office - Data Requests

 
Annual Statistics
 
The Vital Records Office at the Connecticut Department of Public Health maintains a statewide registry of all births, marriages, civil unions, deaths and fetal deaths which have occurred in CT or to CT residents.  The information provided to the Office of Vital Records is analyzed each year and a vital statistics report (Registration Report) is published on a variety of birth and death statistics.
 
Click on the following link to view Vital Statistics/Registration Reports (1992-current) web page.
 
Genealogical Research
 
If you are a current member of a genealogical society that is incorporated or authorized to do business or conduct affairs in CT (see the current list on the CT State Library Website), you are entitled to access all vital records except confidential files on adoption, paternity, gender re-assignment and gestational agreements.  Also note that genealogists may not have access to the social security numbers on vital records consistent with federal law.  You may call for an appointment to search the vital records at a local town (See the Connecticut Town Clerk and Registrar Directory) or at the State Office of Vital Records at (860) 509-7289.  The vital records registry maintained by the State only contains records from 1897 to the present.  For older records, you will need to contact the local vital records office or the State Library.  See Connecticut General Statutes §7-51a.
 

 

Vital Records Data For Medical And Scientific Research Studies

 

The Department of Public Health may release vital records data to individuals and organizations, in accordance with Connecticut General Statute section 19a-25 and sections 19a-25-1 through 19a-25-4 of the Regulations of Connecticut State Agencies (PDF).  The individual or organization requesting the vital records data must show that the data will be used for medical or scientific research, or that the release of the data is authorized by the Freedom of Information Act.

 

Requests may be made for aggregate or identifiable data.  Aggregate data means data that is obtained by combining like data in a manner that excludes the identification of the individual described in the data. Identifiable data means any item, collection, or grouping of data that makes the individual or organization supplying it, or described in it, identifiable.  Data elements that cannot be released per state statute will not be included in requests for identifiable data. 

 

Birth Data

Births are provided in aggregate tabulations only.

In Connecticut, birth records are confidential and made available to a few eligible parties as specified in C.G.S. §7-51.  Any requests made for identifiable birth data must be approved by the Department of Public Health Human Investigations Committee. 

If you are interested in obtaining identifiable birth data for research purposes please visit the Human Investigations Committee web site http://www.ct.gov/dph/HIC  for guidance.

 

Death and Marriage Data

Deaths and marriages are available in aggregate or as identifiable records with restrictions.

In Connecticut, C.G.S. §7-51a restricts the release of social security numbers for both death and marriage certificates.  In addition, the state statute restricts the information collected in the ‘Administrative Purposes’ section of death certificates which includes Race and Hispanic Origin, Educational level, and Occupation and Business/Industry. 

 

Requesting Data

If you are interested in obtaining aggregate vital records data or unrestricted identifiable death or marriage data, please submit a written request to the Office of Vital Records at the Connecticut Department of Public Health at the address below.  If you require restricted marriage and death data elements (other than the social security number), please visit the DPH Human Investigations Committee web page at http://www.ct.gov/dph/HIC for guidance.

 

All requests should include the following:

  1. Name, address, telephone number, email
  2. Purpose of the request or a description of how the data will be used
  3. Data that you are requesting, including years and exact data elements
  4. Preferred format for the data file (excel, csv, other)
  5. Preferred method for receiving the data file (email, USPS, pickup)

 

Fees

There is fee for all data requests handled by the Office of Vital Records.

  • The processing fee is $50 per hour.  Upon receipt of your request, an analyst will calculate an estimated processing fee based on his/her estimate of the time needed to process your request.  The estimated fee will be communicated via the contact email listed in your request. 
  • Once your request has been processed, the analyst will notify you with the final fee which may be more or less than the estimated fee.

 

You must pay for your order before receiving the data with a check or money order made payable to “Treasurer, State of Connecticut”. Upon receipt of payment, the analyst will send you the data files.

 

All requests and payments for data should be mailed to:

 

Vital Records Data Requests
CT Department of Public Health
410 Capitol Avenue
MS#11VRS
P.O. Box 340308
Hartford, CT  06134-0308

 

 
 
The State Office of Vital Records of the Connecticut Department of Public Health is responsible for the dissemination of this information.  For more information about vital statistics and data requests, please contact us at (860) 509-7658.
 
 




Content Last Modified on 5/19/2017 10:38:02 AM