DPH: State Vital Records Office - Data Requests

State Vital Records Office - Data Requests

 
Annual Statistics
 
The Vital Records Office at the Connecticut Department of Public Health maintains a statewide registry of all births, marriages, civil unions, deaths and fetal deaths which have occurred in CT or to CT residents.  The information provided to the Office of Vital Records is analyzed each year and a vital statistics report (Registration Report) is published on a variety of birth and death statistics.
 
Click on the following link to view Vital Statistics/Registration Reports (1992-current) web page.
 
Genealogical Research
 
If you are a current member of a genealogical society that is incorporated or authorized to do business or conduct affairs in CT (see the current list on the CT State Library Website), you are entitled to access all vital records except confidential files on adoption, paternity, gender re-assignment and gestational agreements.  Also note that genealogists may not have access to the social security numbers on vital records consistent with federal law.  You may call for an appointment to search the vital records at a local town (See the Connecticut Town Clerk and Registrar Directory) or at the State Office of Vital Records at (860) 509-7289.  The vital records registry maintained by the State only contains records from 1897 to the present.  For older records, you will need to contact the local vital records office or the State Library.  See Connecticut General Statutes §7-51a.
 

Vital Records Data For Medical And Scientific Research Studies
 
The Department of Public Health may release vital records data to individuals and organizations, in accordance with Connecticut General Statute section 19a-25 and sections 19a-25-1 through 19a-25-4 of the Regulations of Connecticut State Agencies (PDF).  The individual or organization requesting the vital records data must show that the data will be used for medical or scientific research, or that the release of the data is authorized by the Freedom of Information Act.
 
Requests may be made for aggregate or identifiable data.  Aggregate data means data that is obtained by combining like data in a manner that excludes the identification of the individual described in the data.  Identifiable marriage, death and divorce data means any item, collection, or grouping of data that makes the individual or organization supplying it, or described in it, identifiable.
 
If you are interested in obtaining aggregate vital records data, or identifiable marriage, death, or divorce data (excluding social security numbers), please submit a written request to:
 
Requests for Data in Electronic Format:   
Data Processing Manager
CT Department of Public Health
410 Capitol Avenue
MS#13DPR 
P.O. Box 340308 
Hartford, CT, 06134-0308
 
Or
 
Requests for Data in Paper Format:
Registrar of Vital Records
CT Department of Public Health
410 Capitol Avenue
MS#11VRS
P.O. Box 340308
Hartford, CT  06134-0308
 

Please note any requests for death or marriage data should include a list of the requested data elements.  As noted above specific data elements are not released per state statute.  On marriage certificates, the ‘Administrative Purposes’ section includes the social security number of the bride and groom. On death certificates, the ‘Administrative Purposes’ section includes the decedent’s social security number, occupation, business or industry, race, Hispanic origin, if applicable, and educational level.  If you require data elements contained in the ‘Administrative Purposes’ section (other than the social security number) you must submit your request to the Registrar of Vital Records at the address above. 
 
Your request for aggregate data or identifiable marriage, death, and divorce data (excluding the ‘Administrative Purposes’ data elements) must include the following information:  
  • Your name, address (where you want the data mailed), and telephone number
  • A description of how the data will be used
  • The data that you are requesting, including years, specific data elements, and specific format codes
There is a fee for all electronic data requests.  You must pre-pay for your order by including a check made payable to “Treasurer, State of Connecticut”. To calculate your order fee, use the following fee structure: 
  • CD-Rom – For each record type, the fee is $10.00 for the first year, and $2.00 for each subsequent year.  For example, if you are requesting 3 years of birth and death data, the total charge will be $28.00 ($14.00 for the three years of birth records and $14.00 for the three years of death records).
 
 
Identifiable Birth Data -  In Connecticut, birth records are confidential and made available to a few eligible parties as specified in C.G.S. §7-51.  Likewise, C.G.S. §7-51a restricts the release of social security numbers and other information contained in the ‘Administrative Purposes’ section of death and marriage certificates. Any requests made for identifiable birth data must be approved by the Department of Public Health Human Investigations Committee.  If you are interested in obtaining identifiable birth data, you must complete the Proposed Research To Be Reviewed By The Human Investigations Committee form, along with the Human Investigation Committee Confidentiality Pledge.  Copies of the HIC protocol requirements and forms can be obtained by calling Anna Legere, Administrative Assistant at (860) 509-7163.
 
 
Mailing Address: 
CT Department of Public Health
State Office of Vital Records
410 Capitol Ave.  MS#11VRS
P.O. Box 340308
Hartford, CT  06134-0308
 

The State Office of Vital Records of the Connecticut Department of Public Health is responsible for the dissemination of this information.  For more information about vital statistics and data requests, please contact us at (860) 509-7658.
 
 




Content Last Modified on 7/7/2015 5:07:11 PM