ConnDOT: Final Closeout Request Information

 

Final Closeout Request Information

 

Send Electronic requests for closeout to  DOT.ExternalAudits@ct.gov

 

The list below provides information that should be submitted with each audit request.  Bullets in BOLD apply to all requests and require information even if it is “N/A”.  Disregard any other bullet[s] that do not apply to your particular final closeout request.

 

  • Entity Name
  • Town Consultant Name
  • Sub-consultant Name[s]
  • DOT Project Number
  • Federal Aid Project Number
  • CORE Contract ID Number and Purchase Order Number[s]
  • Excel Spreadsheet/Summary of project billings
  • Documentation for any adjustments made during the billing process
  • Total payments to date including any payments in process
  • Copy of final invoice
  • Subconsultant Payment Log, and/or SBE/DBE information when there is a required goal to be achieved (including verification of payment to DBE/SBE)
  • Copy of State/Entity Agreement except for State/Consultant agreement(s) for which a listing of Agreement numbers is sufficient.  This Office will advise if copies of agreements needed.
  • Copies of all Prime/Sub-consultant agreement(s)
  • Copies of all pertinent correspondence including but not limited to extra work, direct costs, authorizations, change in scope, cost overrun approval, etc.
  • Copies of Pay-rate approval letters
  • Excel spreadsheet or summary of non-federal participating costs by invoice (i.e.: Project Manager on State consultant agreements)
  • Signed and dated calculation of the Credit Due State amount (item number, item description, quantity, unit price, total)
  • Copy of “Notice of Completion of Construction”
  • Notice of Acceptance [Con 501]
  • Copy of Final Estimate for State’s Contractor
  • Copy of Final Federal Voucher Report [Municipal Construction or Credit Due State Projects only]
  • Copy of Final Construction Order
  • Quantities and cost for sidewalk work if the State is not participating in this work.
  • Project Billing Files [Utilities and Railroads]
  • Authorization to proceed [from State]
  • State approval of the Municipal Consultant agreement


Content Last Modified on 1/13/2014 2:38:18 PM