DMV: IRP - Carrier Renewal

International Registration Plan (IRP)
Renewal Information
 
Select a link below for information on the International Registration Plan (IRP) renewal process:
  • A renewal notice is sent 90 days before the month of expiration. 
  • Renewals should be returned to the IRP unit no less than 45 days before the IRP registration expiration date to ensure proper processing time of invoice.
  • Use ink to complete all original preprinted IRP renewal materials.
  • DMV will send invoice once renewals have been returned.
  • The late fee for renewing an IRP registration is $150.00.
  • Review the general information packet for IRP renewals.
 
The following materials are required for all IRP renewals:
  • IRP Renewal Schedule B - See instructions for filling out.
  • IRP Renewal Schedule A/E - See instructions for filling out
  • Accord Certificate of Liability Insurance
  • Driver License (valid NOT expired) COPIES for:
    - Person(s) to contact regarding application (from IRP Schedule B) AND
    - Person that signed bottom of IRP renewal schedule B AND
    - Registrant – if registrant is an individual (must be a Connecticut Driver License)
  • C.O.N.O.R.D Business Filing (Secretary of  State).  Update on line at www.concord-sots.ct.gov
  • Unified Carrier Registration (including if leased-on carrier) Verify Valid UCR.  Update on line at https://www.cvisn.ct.gov/ct/ 
The following materials may be required for an IRP renewal, depending on the registrant.
  • Original DMV Special Power of Attorney form (Form A-83)
    - For whomever signed the IRP renewal schedule B IF that person does not match the "Person to Contact Regarding Application" on schedule B
  • FMCSA Motor Carrier Identification Report (Form MCS-150) 
    - If included in the IRP Registration Renewal Package
  • IRS Heavy Vehicle Use Tax Form 2290 Receipt
    - If vehicle(s) are 55,000 pounds or more
  • Current Lease Agreement
    - If registrant is leased to a motor carrier
  • Original Stamped DMV Clearance Form
    - If registrant is reported "delinquent" to the DMV
  • Motor Vehicle Registration Certificates
    - If vehicle(s) to be IRP registered as a wrecker, crane, well-driller, heavy duty equipment, or special mobile equipment in the DMV IRP Duel Plate Program
  • Original Application Schedule A/E (IRP-2)
    - If vehicle(s) to be added or combined with another fleet
  • Certificate of Title
    - If vehicle(s) to be added are titled in Connecticut under owner's name (front and back of title)
  • Registration of Motor Vehicle/Application for Title (Form H-13)
    - If vehicle to be added is NOT currently titled in Connecticut in the name of the legal vehicle owner.
  • Inspection/VIN verification for vehicles being added at renewal time.
Insurance Information
 
Anyone renewing an IRP registration must provide an up-to-date Acord Certificate of Insurance. The certificate must list the registrant's name as listed on the IRP account. If vehicle owner's name is different than the one on the IRP registration (unless the title's owner is a Leasing Co.), both names must be on the certificate.
 
The following is also required on the certificate:
  • Policy Number
  • Business Address (May have a PO BOX if listed with Secretary of State and Federal DOT)
  • Vehicle year, make and VIN
  • Effective and Expiration Dates
  • Amount of Insurance Liability (there is a $750,000 minimum requirement)
  • IRP Unit listed as a certificate holder:
    - CT DMV IRP, 60 State Street Room 307, Wethersfield, CT 06161-1010
  • Under Description of Operations/Locations/Vehicles MUST include, IF leased-on to a motor carrier, Vehicle Information.
  • Proof – IF leased-on to a motor carrier – of Bobtail or Non-Trucking Liability Insurance 
Instructions and Tips for Filling Out Forms 
 
The following is information that may be used during the renewal process.
 
IRP Renewal Schedule B
  • Do NOT cross out any pre-printed text
  • Review/Verify ALL pre-printed text
  • Enter a "C" in red ink near every change/correction
  • Add new information in red ink near every change/correction
Mailing Address
  • Enter ZIP code + 4 for faster mail delivery
Instruction Item A
 
Enter detailed reasons for estimated miles. Reasons could include less than two full months of operations in the IRP program, adding jurisdictions, and adding new jurisdictions by a lease agreement

Prorate Y/N Column
 
Enter:
  • "Y” for each  jurisdiction that your fleet will travel in and be listed on your cab card(s), or
  • “N” for each  jurisdiction that will NOT be listed on your cab card(s) – but for which actual fleet miles have been entered in the MILAGE Column
A/E Column
  • Enter "E" for Estimated fleet miles or "A" for actual fleet miles.
  • Enter a "C" in red ink near every change/correction
  • Enter a "D" in red ink near every deletion
Mileage
  • Enter actual fleet miles to the nearest mile for each jurisdiction your vehicle(s) traveled during the 12-month reporting period. It must include:
    - Actual Fleet miles for Connecticut
All miles traveled by vehicles added to an IRP account, in Connecticut, including intrastate, and under 72-hour IRP trip permits and 45-day temporary registrations.  Note: If you want a state but do not have any actual mileage, you may estimate by using the Estimated Miles Chart. Make sure to fill in reason for estimating miles.
 
DOT and FEIN
  • Review each U.S. DOT number and each Federal Employer Identification Number (FEIN)
Changes to Fleets/Vehicles
 
DMV Dual Plate Program
  • Identify all vehicles by Unit Number/Classification and request a dual plate brochure from the IRP unit for options
To Add One or More Vehicles
  • Provide ORIGINAL APPLICATION Schedule A/E (IRP2)  that includes all added vehicles
  • Provide Acord Certificate of liability Insurance that includes all added vehicles
  • IF vehicles are titled in Connecticut in owner’s name, copies of front and back of Certificate of Title
  • IF vehicles re not titled in Connecticut in the name of the legal owner provide:
       - Completed - Official Registration of Motor Vehicles and application for Certificate of Title form (Form H-13)
       - A separate check for $25.00 made payable to "CT DMV" for Connecticut Title (plus $10.00 for each additional lien being recorded)
       - Record of annual DOT Inspection performed by a Connecticut Licensed dealer or repairer dated within the last 30 days and a signed Inspector Qualifications Form also dated within 30 days
       - If vehicle is titled out of state a DMV VIN Verification (form R-302A) performed by a Connecticut DMV Inspector and a check for $10.00 payable to "CT DMV" for the VIN/Safety inspection.
To Delete/Combine One or More IRP Fleets
  • Write "DELETE FLEET" across signed and dated pre-printed IRP schedule B and return with schedule A/E
  • To Combine fleets write "DELETE FLEET AND COMBINE WITH FLEET" (fleet to be combined with) across signed and dated pre-printed IRP schedule B and return with IRP schedule A/E
  • Provide an original application schedule A/E that lists all the vehicles to be added to an existing fleet
 
 




Content Last Modified on 3/27/2014 9:48:22 AM