Connecticut Information Sharing System (CISS)
The Connecticut Information Sharing System (CISS) is a comprehensive, state-wide criminal justice information technology system that provides the ability to electronically share offender information within Connecticut’s criminal justice community. CISS will take data input from criminal justice databases and make it searchable to law enforcement and justice officials with the proper security clearance and credentials. This information includes data capture of offender violations, as well as the retrieval of judicial, criminal offender, and DMV information. Data can be in text, audio, video, and graphical format. Connecticut’s criminal justice community consists of eleven criminal justice agencies with over 23,000 staff members and utilizes fifty-two information systems to support its business needs. Approximately five hundred and eighty-three unique transactions are specified in CISS. Phase I will address forty-six of these.
The CISS environment will be accessible by three methods: the State of Connecticut’s Public Safety Data Network, the State of Connecticut’s internal network, and the CISS Community Portal. All three have multiple levels of security to ensure compliance with FBI CJIS Security Policy 5.3.
CISS provides the CJIS stakeholder community with the ability to share information through two basic methods; information dissemination to agencies by way of Workflow Waves (W), and Search Releases (SR) as a by-product of information gathering.
Workflows are sequences of operations that automatically send specific information (for example, arrest details) directly to authorized users based on predefined business rules and security requirements.
From the point in time when an officer makes an arrest, a notice will go out to all of the individuals in the criminal justice systems that are authorized to receive this information. As new information from affected agencies is introduced into the system, authorized users can follow a case from beginning to end, from arrest, incarceration, and court appearances, to prisoner release.
CISS will provide authorized users the ability to search for information in data systems from every participating Connecticut criminal justice agency. Information sources will include local or state law enforcement systems, participating Judicial Branch systems, and the Departments of Correction, Motor Vehicles, Court Support Services Division, and Board of Pardons and Paroles.
For example, if a law enforcement officer enters a vehicle’s license plate number into the CJIS Search screen, the officer will learn whether the car’s registration is current and whether the registered owner is wanted by any agency in Connecticut. Through this or a follow-up search, the officer could learn, among other things, whether the owner:
- was recently arrested
- was released from prison
- is the subject of a Protective Order
- is registered as a Sex Offender
- has court cases pending
- has bail release conditions
- is on Parole or Probation
- has a history of violence against police officers
Similarly, the officer could search for information about the vehicle, locations such as street addresses, property at the scene of a crime, and about events such as arrests. The application will also allow for associations to the person whose name is on the registration, such as other people, addresses, events, property, etc.
Benefits of CISS
The advantages of increasing criminal justice information sharing capabilities are unlimited for the vendor community, the law enforcement community, and the state of Connecticut. These benefits are largely derived from the ability of CISS to facilitate information movement throughout the criminal justice community, allowing for relevant information to be located and retrieved with minimal effort.
The benefits of CISS include the following:
- Complies with CGS § 54-142s by creating a comprehensive, state-wide information technology system to facilitate the immediate, seamless and comprehensive sharing of information between all appropriate state and local criminal justice agencies, departments, boards and commissions.
- Improves officer and public safety through improved accuracy, quick access, and completeness of criminal justice information.
- Strengthens justice decisions based on accurate, complete, and timely information.
- Quickly notifies appropriate criminal justice personnel of key events, as a crime deterrent.
- Provides a clearinghouse for arrest activity within the state of Connecticut.
- Streamlines the arrest, misdemeanor summons, and infraction violations processes, reducing errors and redundant data capture, and eliminating and/or minimizing manual paper transfer between law enforcement and judicial agencies. The result is lower administrative costs and increased system and workflow efficiencies.
- Transmits arrest, misdemeanor summons, infraction violations, and associated documentation in an electronic format that would integrate with other states’ Criminal Justice Information Systems using messaging that conforms to nationally recognized standards.
- Enables the sharing of criminal justice data compliant with national and federal standards, and with agencies in other states.
The tangible benefits of connecting to CISS can be estimated by the value derived from the automated exchange of data between systems. The traditional information exchange process is slow and potentially error prone, with data is being keyed in multiple times. First, an officer generates hard copy paperwork. This paperwork is internally submitted for approval. The clerical staff prepares the transmittal documents and a police officer physically drives to the court house, hands the paperwork to the clerk’s office where the information is manually entered into the system. The action of physically transporting the paperwork takes the officer away from his patrol or other duties. A docket number is assigned, and the offender is assigned an arraignment date. The clerk from the law enforcement agency must pick up the disposition, transport it back to their office, and they may or may not enter it into their RMS system. This process could take several days, even up to a week to complete.
CISS will replace the manual process with electronic transmittal and search ability that will reduce hard copy paperwork, reducing errors and loss of information, reduce travel between law enforcement agencies and the courts, and provide historical as well as the most current data in near real time.
The total projected capital and operational cost of the CISS project is $37,810,000 through fiscal year 2015, and the expected value added to the state for the same time period is $59,000,000. Cost savings are expected to increase annually as more data exchanges are added to the system further reducing the time required of the CJIS community to share critical information. Annual cost savings will far exceed operational costs after 2015.
If CISS Was a House
Release 0, the Blueprints and Design, consists of requirements, plans, and scheduling
SQL Server Virtualization or the server system would be the Frame of the house.
Release 0, v. 1.5 would be the Basement or Foundation. It is the technology for the CISS application, including the hardware and operating system software needed to support it.
The Search feature is the First floor. In a house, it is where everyone gathers. In CISS, it is where searches begin.
The Workflow Information Exchanges (IEs) are the Second floor. In a house, it is where people work, play, and sleep. In CISS, it is where information circulates.
The User Interface is the Interior Design, the layout of a house. In CISS, it is the display that the authorized user sees on his screen.
The Communication between different departments is the Phone and Internet system in a house.
The type of information that is being exchanged, whether Paper, Audio, Video, or Mobile Devices, is the Cable Programming.
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